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Administrative Management Assistant

General information

Reference : UAR3601-CLAMED-003
 
Location : Paris
Date of publication : 13 January 2022
Type of contract : Fixed-term contract Technical/Administrative
Duration of contract : 12 month
Expected date of hire : 1 March 2022
Work quota: Full time
Remuneration : From 2005.98 gross depending on experience
Desired level of education : Bac+2
Desired experience : Indifferent
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Missions

Coordinate and/or carry out autonomously, administrative, financial and human resources management activities of the IFB.

Activities

  • Coordinate and/or carry out administrative, financial and personnel management activities within the IFB or a project
  • Develop, prepare and participate in the drafting of job descriptions
  • Follow the evolution of the CNRS financial and/or accounting rules, directives and procedures.
  • To follow the internal procedures of the IFB, in particular the procedure of recruitment and reception of the IFB agents on the sites of establishment of the IFB. To feed the CNRS management tools related to recruitment and HRM.
  • Carry out assessments. Propose process improvements.
  • Ensure the circulation of information between the IFB's interlocutors, communicate with the services of the CNRS delegations.
  • Produce and collect legal, accounting and/or financial data for contracts by verifying their regulatory compliance.
  • Inform and advise departments on human resources management. Prepares complex files for current personnel management decisions
  • Carry out commitment, liquidation and payment operations
  • Track credits by type of expenditure or operation or by structure
  • Record budget data
  • File and archive financial and/or accounting transaction records.
  • Contribute, from the establishment's information system, to the budgetary statements and balances necessary for monitoring the activity.
  • Intervene in the implementation of the purchasing policy.
  • Participate in the coordination of the logistic aspects of the structure

Skills

Knowledge

• Public finance concepts
• Budget and financial information systems
• Public procurement concepts
• General knowledge of human resources management
• Modes of operation of public administrations

Operational skills

• Apply regulatory provisions and financial rules
• Implement procedures and rules
• Use administrative writing techniques
• Use software specific to the activity
• Know how to manage your activity in a complex schedule and management framework
• Consider and respond appropriately to requests
• Use software specific to the activity
• Working in a team
• Being accountable

Work context

The French Bioinformatics Institute (IFB; france-bioinformatique.fr) is a national infrastructure in biology and health that federates 35 regional platforms and associated teams, as well as a coordinating unit, IFB-core (UAR CNRS 3601). The IFB is also the French node of the European Bioinformatics Research Infrastructure ELIXIR (ESFRI).

The IFB's missions are :

1. Pooling of resources and investments of French bioinformatics platforms, by ensuring the coherence and adequacy of developments in bioinformatics infrastructures and services at the national level, as well as their articulation with European initiatives (ISFRI and H2020, in particular).
2. The provision of and access to data resources in the life sciences as well as support for researchers (private and public) in biology, health, agronomy and the environment, through expertise, services, training, shared skills and methodological development.
3. The development of a shared strategic vision of the field to maintain France at the highest level of expertise in biological data analysis.
4. Strengthening the international representation of the French bioinformatics community, in particular within the European network ELIXIR.

ATTENTION, for administrative reasons the position is posted in Evry, but the person will be recruited in Paris Gare de Lyon at the management center of our institute.

The candidate will be integrated into the host team, and will participate in IFB working groups relevant to his/her mission. Occasionally, national and international travel may be organized for project meetings and organizations of the Institute and our partners.

Experience and education

• Bac + 2
• Desired field of education : human resources management, law, administration
• Professional training if desired

Position based in Paris.
Available as of March 1, 2022

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